Senior Administrative Liaison

The NYC Department of Design and Construction, Division of Infrastructure, is seeking a Senior Administrative Liaison. The selected candidate will work under the supervision of the Division Administrative Officer and serve as the Liaison for the Construction Management Unit. The selected candidate will be responsible for managing assigned Job Openings and other personnel related activities. This include: monitor and update recruitment activities in ESS – Management Self Service, maintain communications with Interview Teams, schedule interviews, draft Personnel Action Requests (PAR) for DAO’s review and Deputy Commissioner’s approval; update and maintain the division’s vacancy and PARs Log; assist with Job Fairs and Hiring Pools; maintain and update the division’s Executive Personnel Electronic Files; train and assist supervisors in the use of ePerformance the new DCAS ‘s Performance Evaluation and Goals and Objective tracking system; and prepare ESCF (Employee Status Change Forms) as required.

In addition, the Senior Administrative Liaison will serve as the Division’s Staff Development Liaison. This include, but not limited to assessing, identifying, and prioritizing staff training needs; collaborate with HRSD’s Senior Training Coordinator to monitor and ensure employees are up to date with field/safety trainings (i.e., OSHA, Confined Spaces, Excavation, and ACI Concrete Field Tech); create and submit finalized training rosters and staff identification documents in a timely matter; promote upcoming safety and professional development training/conference opportunities; create, update, and maintain the Division’s training logs and files. Will coordinate other administrative functions in the absence of the DAO: Employees’ relocation and reassignments, reassignment of workstation or new requests, and draft and send emails to employees on behalf of the DAO when necessary.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.