Finance Specialist

NYC Emergency Management receives funding from several Federal and State government programs including the Homeland Security Grant Program and the Local Emergency Management Performance Grant. These initiatives seek to enhance the preparedness of local and regional governments in many areas including citizen preparedness, law enforcement, public communications, planning, among others. The Finance Unit at NYCEM manages all aspects of the agency’s budget, from daily purchasing and travel approvals to reporting on the multiple state and federal grants the agency receives.

The Finance Specialist will work as part of the Finance Unit under the Office of the Chief Financial Officer and will be expected to support all related division activities. Under the direction of the Deputy Director of Finance, the Finance Specialist will administer grant funds and monitor spending for various bureaus and divisions within NYC Emergency Management. The Finance Specialist will:

• Administer grant funds in accordance with the specified program and grant guidelines.
• Monitor and coordinate all program, administration and fiscal issues related to assigned funding sources.
• Prepare reports and other documentation required for grant administration, including but not limited to quarterly fiscal reports and semi-annual program progress reports.
• Analyze financial data, spending plans and variance reports to ensure spending is on track.
• Attend and lead meetings, conferences, and workshops, as applicable.
• Perform budgeting and accounting tasks in the City’s Financial Management System (FMS).
• Coordinate with program consultants, project managers, and other city, state and federal agencies as needed.

The selected candidate will be assigned to periodic Emergency Operations Center team and will be expected to work non-business hours during emergencies. The selected candidate will also participate in drills and exercises, assist with Ready NY presentations to external groups, and will undertake special projects as assigned.

1. A master’s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences or related field and one year of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
2. A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas listed in “1” above; or
3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in the areas listed in “1” above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

Preferred Skills

• Excellent verbal and written communication skills
• Ability to work well under pressure
• Excellent meeting and time management skills
• Ability to work on multiple projects concurrently and consistently meet deadlines
• Strong attention to detail
• Experience with Microsoft Excel and Microsoft Word
• Experience with the City’s Financial Management System (FMS 2 and 3)
• Experience with the City’s FMS reports (InfoAdvantage)