Accounts Payable Officer, FMA

• Process payment vouchers expeditiously and accurately to approved contracts/vendors using the City’s Financial Management System (FMS3), NYC HHS Accelerator or Passport.
• Analyze contractors’ Monthly Financial Report and other documents to ensure invoices are properly supported with back-up documentation
• Maintain books in Quickbooks for all NYBAC activity
• Coordinate with program personnel on budget allocations and funding agreements for NYBAC
• Coordinate the annual audit, process all closing entries for NYBAC
• Report to PARIS on all NYBAC activities
• Serve as Secretary for NYBAC and prepare all necessary employment agreements for NYBAC personnel
• Maintain books in Quickbooks for SBS imprest funds
• Review and process reimbursement to SBS staff for travel expense
• Reconcile SBS bank statement on a monthly basis
• Track payments and expenses for each contract or vendor and ensure it does not exceed the budget line
• Check FMS to ensure fund availability before processing/entering payment in FMS and inform procurement and budget units to increase or decrease encumbrances for contracts/vendors
• Maintain files and records according to Department procedures
• Coordinate with Supervisor to ensure contract close out payments are done diligently and accurately
• Perform special Fiscal projects as needed

Minimum Requirements

1. A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field
2. Or, A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.

Special Note
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in “2” above.

Preferred Skills

• Outstanding interpersonal and communications skills
• Excellent MS Excel, Word and Outlook skills
• Experience working with diverse groups of people
• Strong work ethic and attention to detail
• Ability to organize and drive projects to timely completion